Aldermen approve ordinances, reject 4-way stop proposal
At the May 21 Concordia Board of Aldermen meeting, the board rejected a proposal for a four-way stop to be implemented near a school zone on the west side of town.
The question of the second reading of Bill 2018-26, an ordinance to establish a four-way stop at the intersection of SW Fourth Street and Sunset Hills Drive and authorizing the street superintendent to erect and maintain signage had been tabled at the May 7 Board of Aldermen meeting.
During the May 21 meeting, a motion was made by Alderman Dwight Emde to place the question of the second reading of Bill 2018-26 on the floor for consideration of the board. This motion carried by unanimous consent 4-0.
Emde stated his objection to the placement of the stop signs on SW Fourth Street at Sunset Hills Drive because of the potential for vehicular traffic to intermingle with buses leaving Concordia Elementary School in route to St. Paul’s Elementary.
Emde reported that a fellow bus driver, Robert Tebbenkamp, had reported that the stop signs in question were in place many years ago and were removed because they did not work. Alderman Gabe Woods objected to placement of the signs because he felt that our ordinances did not provide adequate clarity for unmarked pedestrians. Alderman Larry Schnakenberg was concerned that there were no sidewalks from which pedestrians could enter and exit.
When discussion ended, Emde made a motion to read Bill 2018-26, by title only for the second reading. Mayor Michael Brown called the question. With no response by the board in favor or opposed to the question of the second reading, the mayor declared Bill 2018-26 defeated for lack of a second reading.
In new business, a bill authorizing execution of a “Payment Processing Agreement” was placed on the floor for consideration. The bill would authorize execution an agreement with Forte Payment Systems Inc., for website credit and debit card payment and E-check payment.
City Administrator Dale Klussman stated that Forte is a third party credit card, debit card and E-check payment service that is integrated with the city’s utility billing software provider Data Technologies. The agreement, as presented, had been “redlined” to change the initial term of the agreement from three years to one year, and to remove the exclusivity because it is the city’s intent to continue using vendor Court Money for online collection of fines and court costs. The service provided by Forte will be for online collection and fees, which will be passed on as a “convenience fee” to the customer.
The ordinance to authorize the agreement was approved unanimously.
A second ordinance was presented to allow execution of a software agreement with Data Technologies in the amount of $1,142.50 for website credit and debit card payment and E-check payment.
Bill 2018-37 was placed on the floor for board consideration. The bill authorizes execution of a “Software Agreement” with Data Tech, in the amount of $1,142.50 for website credit and debit card payment and E-check payment.
Klussman stated that the Data Technologies module would provide for daily uploading of the utility billing software to Forte, producing an up-to-date utility bill when someone wishes to pay by web payment. He also stated that adoption of this ordinance would include authorization of a 50 percent down payment to Data Technologies in the amount of $571.25. Future annual costs associated with this module is $100 for license fees and $100 for support.
Aldermen unanimously approved authorizing execution of the agreement.
Bill 2018-38 was placed on the floor for board consideration. Bill 2018-38 authorizes execution of the Municipal Advisory Agreement with McLiney and Company. Joe McLiney presented the agreement at his May 7 presentation of his firm’s qualification to be the Municipal Advisor when considering bonds. This bill is the board’s ratification of the proposed agreement on behalf of the city of Concordia.
The ordinance was approved unanimously.
Klussman reported he had received an email from Norman Lucas, director of Pioneer Trails Regional Planning Commission, informing the board that the Planning Commission has had to reduce staff due to the recent loss of Region F administrative duties. This reduction will allow Pioneer Trails the opportunity to consolidate service operation from the present three rooms to two rooms. The commission prefers continuing operations in Room 201 and Room 102.
As the board currently is considering establishing Room 202 as a City Council Chambers, the board discussed if it would be beneficial to maintain public rental of Room 201. Parks Director Jody Bergman previously had shared with the board his desire to convert the closet/IT area into a kitchenette. It was his belief this feature would be very advantageous to rental of Room 203 and, if installed, would be very beneficial to Room 201.
Emde made a motion to authorize the city administrator to prepare lease agreements for Room 102 and Room LL1 with Pioneer Trails Regional Planning Commission, with the city reserving Room 201 for public rental. The motion carried by unanimous consent.
Klussman reported that the radio for the city’s Emergency Management Agency is not working. This radio is very old, requiring Window 98 for programming. L&B Electronics of Eldon has submitted proposals for:
—A new Icom IC-F5021 50-watt VHF radio (Not MOSWIN) at a cost of $595.
—Used Icom IC-F1721D P-25 50-Watt VHF (Monitor MOSWIN) at a cost of $755.
—Used Icom MOSWIN radio with keypad at a cost of $1,300.
—New MOSWIN radio no keypad at a cost $1,500.
Klussman pointed out that recently all of the police radios have been upgraded to MOSWIN compliance. He also pointed out that the used Icom IC-F1721D P-25 radio could be used only to monitor MOSWIN traffic, but could not talk to MOSWIN radios.
Aldermen approved purchasing the Icom MOSWIN Radio with keypad for $1,300 from L&B Electronics for the Emergency Management Agency of Concordia.
The next item on the agenda was discussion concerning the hiring of a full-time employee to split work assignments between the Maintenance Department and the Water/Sewer Department. Klussman recommended inviting the two department heads to the May 24 aldermen work session to better understand how they would utilize this position.
In other business, Klussman stated he had been informed that dissatisfaction with the grass at Central Park was discussed at the recent Lions Club meeting. In a meeting later that morning with Lions Chairman Lyman Anderson and past chairman Mark Petersen, the concerns primarily centered on the dirt around the newly constructed shelter. Klussman stated there has been no grass seeding per an understanding that the Lions still must move in stone for construction of a feature wall on the north side of the shelter, and installation of electricity.
However, while walking the grounds, Klussman said, did notice that the grass is very thin in the southwest area of the park, where much of the Heidelberg Gardens traffic is directed. The concern is if a rain during the week of the Concordia Fall Festival, these areas will become excessively muddy.
Klussman has received a bid from the city’s lawn-mowing contractor, Maggert Lawn Care, to overseed these areas (totaling 19,000 sq. ft.) in the amount of $560. The proposal provides for MLC to supply the fescue and rye seed. The proposal was approved.
At a previous meeting, the board heard a request by Patty Schnakenberg of the Concordia Area Chamber of Commerce to accept the chamber’s Christmas lights. The request was made primarily because the chamber will lose their storage area for the lights when Cenex does their proposed construction. Since the request, the city has cleared out the sheds at Edwin A. Pape Lake to provide room for storage.
Board members stated they are hesitant to maintain the lights, requiring hours of labor replacing individual LED lamps. The general feeling was that city departments could better utilize their time doing other tasks.
A motion was made to store the lights and to lease the newly opened space to the Chamber of Commerce for $1 per year, with no assumption of maintenance. The motion passed by unanimous consent.
Brown congratulated everyone involved in the Run for the Wall event on May 21, held earlier that day (May 21). He reported he had received many compliments on Concordia Park and on the city in general. He received initial reports of 596 riders and 40 law officers attending.
Woods reiterated the success of the Run For The Wall event, and shared comments on the appearance of the city. Klussman stated that the board should recognize the efforts of the city’s trash service, Heartland Waste, because they did additional pick-up on the motorcycle route to ensure it looked good.
Emde stated there had been two Park Committee meetings that had been cancelled due to lack of quorum. He asked Brown what actions could be taken. Brown informed him that anyone not attending the next meeting would be up for replacement per the ordinance establishing the committee.
Alderman Ken Fuchs reported on a meeting with Klussman and Robert Maples of Miller pipeline. At this meeting, Klussman received a copy of the videos of the manholes and pipe that Miller shot during their project. Fuchs confirmed that Moon Construction, the subcontractor that repairs the holes created by Miller, used 700-cubic yards of concrete.